Fiscal Services oversees the financial operations of the district, working to maximize the resources available to support student learning. Our department includes accounting, budget, finance, risk management, payroll, and purchasing.
Accounting The accounting department is responsible for annual state reporting, general ledger accounting, accounts payable, accounts receivable, and cash receipts including the associated student body. In addition, the accounting staff manages cash and investments, the procurement card program, and the financial and insurance reporting processes.
The accounting staff also administers risk management processes. Vancouver Public Schools belongs to a member-owned and directed property and liability insurance pooling program for Washington school districts.
Budget/Grant Compliance Budget and grant compliance staff members assist in the preparation of the district's General Fund budget and provide ongoing analysis throughout the year. Staff members oversee grants from initial approval to close from all sources such as OSPI iGrants, outside grantors, and contracts. Additionally, staff members facilitate the prudent expenditure of district funds through ongoing reporting and claims to the Washington State Office of the Superintendent of Public Instruction.
Payroll Payroll staff members work with the human resources department. They verify individual's contract calendars, special circumstances, leave, and benefits. They report earnings to the retirement systems, report and pay all payroll taxes in compliance with federal and state laws, and assist staff who are preparing for retirement or departing the district for other reasons. In addition, the payroll department processes all monthly pay, which includes all time sheets for substitutes, temporary employees, hourly employees, certificated supplemental contracts, TRI, as well as all who are paid on annual contracts.
Purchasing The purchasing department oversees the acquisition of goods and services as required to support district operations. The areas of responsibility include purchase orders, bid and quote management, inventory, and contracted services.
