Distribution of external materials and flyers Vancouver Public Schools is unable to approve the distribution of community flyers during the first and last two weeks of each school year due to the high volume of district/school related materials that is sent home with students during this time.
The last day allowed for distribution of community materials or bulletin board postings for the 2012/13 school year is Monday, June 3. The final day to request distribution approval through the Partnership Office is Friday, May 31.
Distribution of materials for the 2013/14 school year will resume September 18.
Posted May 14, 2013
How to request approval for distribution Vancouver School district gets frequent requests from outside organizations to distribute printed flyers and materials to students. As a courtesy, Vancouver School District allows distribution of flyers and other printed materials for non-profit organizations as stated in district Policy 1111 and Regulation 1111.
Requirements for review:
Printed materials must contain the following information regardless of format.
FULL NAME of the sponsoring organization or agency
CONTACT NAME and phone number
CLEAR DESCRIPTION of the event or activity
DISCLAIMER STATEMENT “This event/activity is not sponsored or endorsed by the Vancouver Public Schools”
A final copy (no drafts are accepted) of the material(s) you are requesting to distribute or post should be submitted to the address below for review. E-mail submission of your Word or PDF document is preferred.
Jan Redding email@example.com
Jim Parsley Community Center
4100 Plomondon Road, Vancouver 98661
Mass distribution of materials (one per student) is allowed at the elementary level (kindergarten–5th grade) only. If distribution is approved, materials must be bundled by classroom counts that will be made available to you.
Approval to post materials on a community bulletin board located in a school and/or to leave copies (maximum of 25) for interested students is an option at either the elementary or secondary level.
To better regulate the number of materials that are distributed or posted at a time, distribution approvals expire 14 days from the date of notification. Few exceptions are granted.
Official Vancouver School District materials have distribution or posting priority. If at any time the amount of requests to distribute outside materials is excessive, the school principal has the discretion to delay or deny distribution.
Allow 3-5 working days for the review process. We will notify you if your materials have met the requirements and provide specific distribution instructions and bundle counts.
NEW All approved materials must be distributed through the Vancouver Public Schools central mail system. School offices will no longer accept any materials delivered directly to them.
The reproduction, packaging and delivery of printed materials to the central mail room are the responsibility of the requesting organization or agency.
All copying, bundling and labeling must be completed prior to delivery to the mailroom. Supplies and space are not available to package materials on site.