State-of-the-art theatre facilities and more available for renting
How to Inquire Most facility usage agreements can be easily initiated over the phone or by e-mail. The Community Services number is 313-4710 or e-mail us at CommServices@vansd.org. Once it has been established that the facility requested is available, all the necessary information will be requested and an approximate cost determined. The contract must be signed and paid for at least three working days in advance of the first day of use to ensure that staff at the building is aware of the request. Renter must carry his/her use agreement on site for each use or building access may be denied.
Availability All elementary schools are available on a first come, first served basis. To ensure gym renewal, renter must pay for a minimum of four weeks and may renew up to the last three working days of the current use agreement. All school buildings are available as school schedules permit. Auditoriums open to the public June 1st for reservations for the following full school year.
Rental Fees Rental rates vary dependent upon whether the use is commercial or non-profit. For additional rate information or clarification call 313-4710.
Insurance The District reserves the right to require proof of insurance coverage of $1,000,000 in combined single limits for bodily injury and property damage.
Supervision Supervision by a responsible adult (21 years or older) is required in all accessible areas of the building. Hiring of District security staff or law enforcement personnel may be required for certain heavily attended events. Failure to provide adequate supervision will be grounds for termination of your rental agreement.
Prohibited Activities Alcoholic beverages, illegal drugs/controlled substances, and use of tobacco products are prohibited at all times on all District properties by state law. Food and beverages are prohibited in some areas. Outdoor sports equipment in gyms is not permitted. Use of kitchen or kitchen equipment is not permitted without the presence of a Kitchen Manager at an additional cost to the renter.
Custodial Requirements Custodians are required to be on site for all contracted activities. During times when custodians are not on regular duty or when additional clean up or building security is needed, the renter will be required to pay a fee to offset the added overtime expense.
Equipment Any equipment requested must be part of the use agreement. Use of certain types of equipment may require an additional fee. Do not assume equipment automatically comes with the facilities. Equipment requests must be made at least three working days in advance of event.
Cancellation, No Use Days Cancellation or agreement changes must be received three working days in advance of the event. Non-student attendance days are automatically no use days, including inclement weather days. Due to the nature of school activities, Vancouver School District reserves the right to cancel use without prior notice, although all attempts will be made to prevent cancellations. In case of school or weather caused cancellations, you will have a choice of refund or an agreement extension.
